Privacy Policy

Effective Date: 10-06-2026

Last Updated: 10-06-2026

The Tribal Child Care Association of California (“TCCAC,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how information is collected, used, stored, and shared when you use the TCCAC App (“App”).

The App is designed to support Tribal early learning and care programs, administrators, educators, providers, and other authorized participants.

1. Information We Collect

When you use the App, we may collect information that you provide directly, including:

• Name and contact information
• Tribal program or organization affiliation
• Job title or professional role
• Account and profile information
• Professional development and training information
• Training hours and certificates
• Professional Development Plans and goals
• Workforce Pathways applications and participation information
• Needs Assessments
• Quality Improvement Plans (QIPs), activities, and progress
• Technical assistance requests
• Event registration and attendance information
• Documents or information you choose to upload through the App

We may also automatically collect limited technical information related to use of the App, such as device information, login activity, IP address, error information, and general App usage information.

2. How We Use Information

TCCAC may use information collected through the App to:

• Create and manage user accounts
• Administer TCCAC programs and services
• Support Tribal Quality Improvement System (TQIS) activities
• Administer Workforce Pathways and professional development activities
• Track training participation and professional development
• Support Needs Assessments and Quality Improvement Plans
• Track program and participant goals and progress
• Provide technical assistance
• Manage trainings, conferences, meetings, and events
• Communicate with users and program administrators
• Evaluate and improve TCCAC programs and services
• Meet grant, contract, reporting, audit, and other program requirements
• Maintain and improve the security and functionality of the App

When appropriate, TCCAC may use aggregated or de-identified information for program evaluation, reporting, planning, and improvement.

3. How Information Is Shared

TCCAC does not sell personal information.

Information may be shared when reasonably necessary to operate the App or administer TCCAC programs, including with:

• Authorized TCCAC staff and contractors
• Authorized administrators of the Tribal program or organization with which a user is affiliated
• Technology vendors and service providers that support operation and maintenance of the App
• Program, funding, evaluation, or government partners when necessary for program administration or reporting
• Other parties when disclosure is required by law

Whenever reasonably possible, TCCAC will use aggregated or de-identified information for external reporting rather than personally identifiable information.

4. Tribal and Program Information

TCCAC recognizes that information submitted by Tribal programs may include program-specific, community-specific, or culturally sensitive information.

TCCAC will limit access to this information based on user roles and program responsibilities whenever reasonably practicable. Tribal program information will not intentionally be made publicly available unless authorized or required by law.

Nothing in this Privacy Policy is intended to diminish Tribal sovereignty, ownership of Tribal knowledge, or a Tribe's authority over information belonging to or provided by the Tribe.

5. Data Security

TCCAC and its technology providers use reasonable administrative and technical safeguards designed to protect information maintained through the App.

However, no online system can guarantee complete security. Users are responsible for protecting their usernames, passwords, and other account credentials and should notify TCCAC if they believe their account has been accessed without authorization.

6. Data Retention

TCCAC may retain information for as long as reasonably necessary to operate its programs, maintain required program and grant records, meet reporting and audit requirements, and comply with applicable legal or contractual obligations.

When information is no longer reasonably necessary, TCCAC may delete, de-identify, or securely archive it in accordance with applicable record-retention practices.

7. Accessing or Updating Your Information

Users may contact TCCAC to request assistance with:

• Updating or correcting account information
• Accessing information associated with their account
• Closing an account
• Requesting deletion of certain personal information
• Asking questions about how their information is used

TCCAC may need to retain certain information when required for grant administration, reporting, financial records, audits, contracts, or other legal or organizational requirements.

8. Children's Privacy

The TCCAC App is intended for adult early learning and care professionals, administrators, providers, partners, and other authorized users.

The App is not intended for use by children under the age of 13, and TCCAC does not knowingly collect personal information directly from children under 13 through the App.

9. Third-Party Services

The App may use third-party providers to support functions such as hosting, data storage, technical support, communications, event registration, or payment processing.

Third-party websites or services linked through the App may have their own privacy policies and practices. TCCAC is not responsible for the privacy practices of third-party services that it does not operate.

10. California Privacy Rights

California residents may have certain rights regarding their personal information under applicable California law.

Depending on the circumstances and applicable law, these may include rights to request access to, correction of, or deletion of certain personal information.

TCCAC does not sell personal information or use personal information for cross-context behavioral advertising.

Questions or requests regarding personal information may be submitted using the contact information below.

11. Changes to This Privacy Policy

TCCAC may update this Privacy Policy as the App, TCCAC programs, technology, or applicable requirements change.

When significant changes are made, TCCAC may provide notice through the App, email, or another appropriate method. The most current version of the Privacy Policy will include the date it was last updated.

12. Contact Us

Questions or concerns about this Privacy Policy or information maintained through the TCCAC App may be directed to: